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C form in Hotels

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Hotel Arrival report Or  C form
According to the Registration of Foreigners? Rules, 1992, Rule 14, it is obligatory on the part of the hotel management to send information about foreigners registered at the hotel. Any person who is not an Indian national (i.e., a person holding a passport of any country other than India, except Nepal and Bhutan) is known as a foreigner.
The hotel is liable to send the information in the format of Form C to the nearest Foreigner?s Regional Registration Office (FRRO) or to the Local Intelligence Unit (LIU) or local police station, within 24 hours of the arrival of a foreign national. In case the hotel fails to do so, the management shall be penalized with up to 5 years of imprisonment and a fine of Rs. 2 Lacs.
These necessities extend across India, and be valid to all persons who provide accommodation to foreign guests for monetary consideration, including hotels, guest houses, lodging houses etc. The C-Form mechanism helps the authorities locate and track foreigners in India to enhance security and safety. C form is filled at the time of Guest registration ( Check In) to keep a track of Foreigners in India.

1.       In case of Pakistani, Bangladeshi, and Chinese nationals, this information should reach within 12 hours to the nearest FRRO or LIU, and also to the local police station. It should reach the FRRO every day by 1500 hours.
2.      Form C should be prepared in duplicate. Top copy is sent to the competent authority and second copy is kept for permanent records for the duration as specified in the law related to the same.
             Form C may also be submitted online to FRRO these days through website ? www.indianfrro.gov.in
3.      It is to be filled for all foreigners? nationals except for nationals of Nepal and Bhutan.
4.      Diplomats are exempted from filling the Form C.
(diplomat   is a person appointed by a state or an intergovernmental institution such as the United Nations or the European Union to conduct diplomacy with one or more other states or international organizations).
5.      NRI?s with ?Green card? are not required to fill up Form C while NRI?s who are holding passport of other countries have to fill up Form C.
6.      In case of a foreigner group registering in the hotel, only one C form is filled and signed by the group leader ( Group leader provides the Passport and Visa details of all the group members).Hotels make a separate Rooming list which encloses these details of the group members and it is attached with the Guest registration Card.
But if in case group members are of different nationalities, then separate Form c as per the number of different nationalities shall be filled up.
Click here to find standard C form format-
C form has the following points to be filled ie. Name and address of Hotel, Contact details of hotel, Name of the foreign guest, Date of Birth, permanent address of guest, nationality, Passport number, Place of issue of passport, date of issue of passport, Validity of passport, Visa details, Weather employed in India, purpose of Visit, Next destination and signature of Guest and hotel authority.

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